Executive Assistant

Girls at Work
Job Title: Executive Assistant
Reports To: Executive Director

Overview:
Girls at Work is seeking a highly organized and proactive Executive Assistant to provide administrative support to the Executive Director. The successful candidate will be responsible for managing the Executive Director's schedule, coordinating meetings and events, drafting correspondence, and providing general administrative support to ensure the efficient operation of the organization.

Responsibilities:

• Manage Executive Director's calendar, schedule appointments, and coordinate meetings
• Relay phone messages in the Executive Director’s absence
• Draft and prepare correspondence, reports, and other documents as needed
• Manage incoming and outgoing mail and email communications
• Assist with event planning and coordination, including logistical arrangements and catering orders under the direction of the Director of Operations
• Conduct research and provide support with various projects and initiatives
• Manage and maintain electronic and paper filing systems
• Prepare meeting agendas/reports, attend meetings, and take accurate meeting minutes
• Support fundraising efforts
• Periodically post on Girls at Work social media and contribute to the newsletter
• Perform other administrative duties as assigned

• Bachelor's degree in business administration, communications, or a related field preferred
• Minimum of 2 years of experience in an administrative support role, preferred
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Office and Google Suite
• Ability to work independently and collaboratively in a fast-paced environment
• Experience in non-profit sector is a plus