Philanthropy Office Coordinator

The Derryfield School
Job Description

Derryfield is offering an opportunity to a detail-oriented, systems-driven individual to join its 5-person team as an Philanthroy Coordinator. Reporting to the Director of Advancement, the Coordinator will manage Derryfield’s constituent database, gift processing, and sending acknowledgment letters; manage financial reporting and serve as liaison to the school’s Business Office; speak with donors around the execution of their gifts to the school; provide event planning assistance and coordination; provide support for mailings, pledge reminders, and events; create content for social media and digital marketing, and serve as office manager for the Advancement Office.     


Essential Duties and Responsibilities:

  • Weekly gift entry and appropriate acknowledgement for annual and capital

  • Create content for social media channels (Facebook & Instagram), digital
        marketing campaigns, and online stories.

  • Manage the Senior Derryfield Fund Challenge.

  • Conduct prospect research and create donor profiles for volunteers.

  • Provide support and coordination for events including running lists, creating
        and sending invitations (print and digital), day of logistical support, and active
        member of the events team.

  • Process monthly reports and balance with the Business Office.

  • Run regular reports for constituent lists and fundraising dashboards.

  • Pull lists for the annual report, appeals and event invitations as well as keep and
        maintain list criteria.

  • Assist Director of Advancement in tracking office expenses.

  • Support Advancement Committee and Campaign Steering Committee by taking
        notes at all meeting.


Skills, Knowledge, Experience:

Successful candidates will have a proven track record managing detail-oriented systems, experience working with financial data and tracking, experience using a complex database, experience (either paid or volunteer) planning and managing events, and a willingness to join a high-functioning and collaborative team to perform in a wide variety of roles on behalf of The Derryfield School.

Must possess a desire to learn and grow, have a sense of humor, and be self motivated.


Proficiency in Raiser’s Edge, Google Suite, and Microsoft Office products  preferred.  

Contact Information